Whether your small business is new or not, you’ll, at some point, need a printer to help your business run more effectively. If you’re looking for the best printer for small business, the search can be exhausting, especially if it’s your first time.
Every printer might look the same to you, and if you aren’t careful, you may end up purchasing a printer that doesn’t suit your business’ needs or causes problems in the long run.
Luckily, this post covers everything you need to know when choosing the best printer for small business, including the factors to consider and the top picks on the market. So, let’s dive in.
At a Glance:
|Name||Paper Size (Inches)||Monthly Page Volume||Connectivity|
|Color ImageCLASS MF743Cdw||3 x 5, 8.5 x 14||4000||Wireless, Wi-Fi|
|imageCLASS MF445dw||4.1 x 5.8, 8.5 x 14, 3 x 5||2000||Wireless|
|Brother MFC-J4335DW||8.5 x 11, 8.5 x 11.7||3000||Bluetooth, Wi-Fi, USB|
|Kyocera 1102TR2US0 ECOSYS||8.5 x 14||275000||10/100/1000BaseTX, USB 2.0|
|Brother Monochrome Laser Printer, HL-L5100DN||8.5 x 11, 8.5 x 11.7||30,000||Bluetooth, Wi-Fi, USB|
The 5 Best Printers for Small Business in 2023
Without further ado, let’s take a look at some of the best printers for small businesses you might want to consider.
1. Color ImageCLASS MF743Cdw- Best Overall
Arguably the best printer for small businesses on this list is the Color ImageClass MF743Cdw. If you want a laser printer that supports Near Field Communication (NFC), you’ll probably love it!
This duplex all-in-one printer from Canon comes with wireless connectivity, allows you to scan digital files, and can be paired with almost any mobile device. Also, the Color ImageClass printer is perfect for your small business, especially if you’re going to be doing a lot of paper handling.
With a monthly page volume of 4,000 pages, this printer can easily support your printing needs. The ImageClass MF743Cdw can work with an extra 550-sheet paper cassette, and it also features a 50-sheet automatic document feeder (ADF) that supports simultaneous two-sided scanning.
However, if your office space isn’t large enough, this may not be the printer for your business. And the duplex printing could be faster.
- Comes with an all-in-one cartridge
- Fast speed for scan and copy
- Supports NFC
- Features wireless connectivity
- Has a monthly page volume of 4,000 pages to support your printing needs
- Not compact
- Duplex printing isn’t fast enough
Of all laser printers, the Color ImageClass MF743Cdw is the best printer for small businesses as it comes with all the functionalities any small business may need.
2. ImageCLASS445dw – Budget Pick
Are you running on a shoestring budget? Then, the Canon imageCLASS445dw has the best price for your small business. This budget-friendly laser printer comes with all the functionalities you may need, including scanning, faxing, and copying features.
You can also operate this printer via voice control by connecting it to any Alexa-enabled device. In addition, it comes with a touch control panel. And its fast print speed, 40 ppm for letters and 32 ppm for legal, makes it one of the best printers within its price range.
The major downside to this printer is that it might not give off perfect print quality, especially if you’re looking to print high-resolution images. It also doesn’t feature color support. As such, if your business is design-oriented, this might not be the best option for you.
- More affordable than most alternatives on the market
- Very versatile with copying, faxing, and scanning features
- Fast printing speed of 40 ppm for letters and 32 ppm for legal
- Comes with a touch control panel
- Print quality isn’t that great
- Relatively heavy
- No color support
The imageCLASS MF445dw has a quick print speed, is incredibly affordable, and has numerous options for versatile use.
3. Brother MFC-J4335DW – Most Compact
The Brother MFC-J4335DW is one of the most compact printers for small businesses. This color inkjet printer comes with an automatic document feeder, a flatbed scanner, and supports voice control when paired with an Alexa device.
Its superb hybrid cartridge–tank system (the INKvestment Tank) helps you save costs in the long run, as it minimizes refills. Another outstanding aspect of this printer is its sturdy design. The Brother MFC is built to make reaching paper jams and ink cartridges easy.
Moreover, the Brother MFC-J4335DW is an excellent choice for many reasons: its excellent build with a 1.8” Color LCD, outstanding connectivity technology, and excellent mobile companion app. You’ll also find its scanning feature super helpful, but the print quality and speed may not be the best. Also, it isn’t the cheapest option on this list.
- Sturdy design
- Ease of access to ink cartridges and paper jams
- Superior page yields
- Cost-per-print is inexpensive
- An excellent mobile companion app
- Photos can look a bit grainy
- Printing speed is slow
If you’re looking for a compact printer, you might want to opt for the Brother MFC-J4335DW. It’s also sturdy, easy to use, and has a low cost-per-print.
4. Kyocera 1102TR2US0 ECOSYS – Best Value
If you want a printer that’ll give you the best value for your money, then Kyocera 1102TR2US0 ECOSYS is the one. This printer can print, scan, fax and copy, and has a monthly print capacity of 275000 pages. This means it can handle all the printing your small business may need to do per month.
The sturdy design and fast print speed of 57 ppm for black and white printing also add to the many perks of this laser printer. With a DPI of 1200, the Kyocera ECOSYS is probably not the best printer for printing photos but will do a superb job if all you need to print is text.
Moreover, the printer is built to last, making it one of the most cost-efficient on the market. So, while it may not be cheap, it’s relatively affordable, and its multi-functionality makes it worth the extra bucks.
- Solid design
- Very fast print speed of 57 ppm for black and white printing
- Excellent page yields with a monthly 275000 pages
- Cheap cost-per-print
- Comes with multiple functions
- Doesn’t support color printing
The Kyocera 1102TR2US0 ECOSYS can be what you’re looking for. Its solid design, fast print speed, and high page yield have certainly captured our attention.
5. Brother Monochrome Laser Printer, HL-L5100DN – Most Versatile
The Brother Monochrome Laser Printer, HL-L5100DN, is versatile with mono-printing and duplex printing. It has a printing speed of 40 pages per minute for monochrome print and 10 pages per minute for duplex (which is pretty fast for duplex printing).
Moreover, the Brother Monochrome Laser Printer, HL-L5100DN, is one of the most compact printers for small businesses, weighing just 10.7kg and measuring 373 x 388 x 255mm inches (HxWxD). This mono laser printer can yield up to 8,000 pages, has a paper capacity of 300 sheets, and provides crisp print quality with a print output of 1,200 x 1,200dpi.
A potential drawback of the Brother Monochrome Laser Printer, HL-L5100DN, is that it doesn’t come with in-built Wi-Fi or a front USB port, and it can be noisy while in use. Also, the one-line LCD isn’t as big as we would’ve liked. But, other than these, the Brother Monochrome Laser Printer is a pretty great deal for your money.
- Supports both duplex and monoprint
- Duplex print speed is fast (10 ppm)
- Great printing quality (1,200 x 1,200dpi)
- Excellent paper capacity
- Comes with a small LCD
- Isn’t quiet when in use
- Doesn’t have a front USB port or built-in Wi-Fi
The Brother Monochrome Laser Printer, HL-L5100DN, truly outperforms most laser printers within its price range. This printer can effortlessly handle all your printing needs as a small business, doesn’t take up much space, and supports mono-printing and duplex printing.
Factors to Consider When Choosing the Best Printer for Small Business
With several printer brands and models on the market, each claiming to be the best printer for small businesses, you might find it hard to make a choice right away. So, we’ve highlighted some factors to consider when choosing a printer.
Laser or Inkjet
When choosing the best printer for small businesses, the first thing you need to consider is if you’re getting a laser or inkjet printer. While both inkjet and laser printers fall within the same price range, there are specific subtle differences between both printer types that can be a gamechanger.
Laser Printers are perfect for printing text, as they deliver excellent text quality. They’re also super fast and are great for domestic printing projects. However, laser printers can’t print on heat-sensitive papers and might not be a good option for printing images.
Inkjet printers deliver excellent image quality and are ideal for printing photos. They may not be as fast as laser printers, but they can print on heat-sensitive papers and are perfect for business. So, if your business requires image printing, you know that an Inkjet printer is your best option.
Number of Functions
Most printers on the market come with multiple functionalities. This means that they can print, photocopy, fax, and scan. However, most small businesses don’t require all these functionalities. It would help if you wrote down your specific business needs.
For instance, if your business doesn’t need a faxing feature, then there’s no need to purchase a printer that comes with this feature.
Resolution determines how sharp, clear, and detailed a printer will be. You can check your printer’s resolution via Dots per Inch (DPI). The higher the DPI, the better the printing quality will be. If your small business involves printing images, you’ll need a printer with at least 12000 DPI resolution.
The last thing you want is a printer that works at a snail’s pace. This doesn’t mean you have to get the fastest printer on the market, but a printer with decent printing speed (measured in ppm) should be the goal. That can reach 70 ppm or more in any format. A device that prints at 5ppm may not work for a business with more than occasional printing use.
Do you want a wireless or wired printer? Your connectivity preference also comes into play when choosing a printer.
On the one hand, if you’re good with a wired connection, then a 4.0 USB-type printer is an excellent option. However, this USB type isn’t easy to find, so you might have to opt for a 3.1 type. On the other hand, an excellent wireless printer can support Airprint, Google Cloud Print, or Wi-Fi.
Paper or Media Handling
You need to know the different kinds and sizes of paper you want to use and if that printer supports them. For instance, not all printers can print on cardstocks or envelopes. Similarly, you can’t use the same printer to print regular-sized papers and larger ones.
The Size of Your Office
As a small business, chances are that your working space may not be large. However, many compact-sized printers come with all the functionalities your business needs, so you don’t have to sacrifice functionality for space.
Color or Monochrome
You should decide if you’re opting for a color or monochrome printer. If you know the type of printing output you want, you can easily determine if you are getting a color printer or otherwise.
Choosing the best printer for small business isn’t easy, but knowing what to look out for can make all the difference. Our favorite printer for small businesses is the Color ImageClass MF743Cdw, as it offers both a remarkable print speed and output.
But if you want a printer that’s easy on the pocket, the imageCLASS445dw is your best choice. As for fast printing speeds, the Kyocera 1102TR2US0 ECOSYS is our go-to.
I am a bilingual, meticulous, and hardworking professional. As a high-energy professional, and printing specialist who offers high-quality printing services I possess excellent oral and written communication skills coupled with an ability to establish and maintain strong rapport with clients. I am able to prioritize workloads and handle multiple projects simultaneously and efficiently. My work experiences have made me accustomed to working in fast-paced environments with the ability to think quickly and successfully handle difficult situations.